Before documents are presented to the Authentication Office, they must have the proper signatures (original signatures only) and/or certificates attached. All correspondence being presented to the Authentication Office must include a Cover Letter and the appropriate fee.
Be sure each document is secured by a staple or paperclip. We cannot determine the organization of pages for your document.
The fee for authentication of documents is $ 10.00 per document (not per page), payable to the Secretary of the Commonwealth. If there are several documents signed by the same public official (notary public, deputy clerk, etc…) on the same date for the same country, the fee is $ 10.00 for the first document and $ 5.00 for each additional document. Overpayments of $5 or less may not be refunded.
Checks and money orders should be made payable to the Secretary of the Commonwealth.
We are now open for processing by appointment only. You must make an appointment through our website www.commonwealth.virginia.gov and go to Official Documents and then check on Authentication and follow the instructions for Appointment Scheduling System. Our office is not able to schedule appointments for you; appointments can only be made through the website.
Available appointments times are between Monday’s and Thursday’s. You will be limited to 20 documents or less during your appointment. Your documents must be correct in order for us to be able to authenticate them.
Due to limited space, we ask that you limit your party to no more than two individuals when you arrive for your appointment time.
If you do not have an appointment, you will not be seen. No exceptions.
Appointment times are for constituents only. Documents delivered by couriers and apostille/authentication companies will not be processed by appointment. A drop box will be provided for documents delivered by courier/authentication companies. Documents left in the drop box will be returned via mail only; we will not have pick up available.
You must provide a cover letter and self-addressed, pre-paid return mailer (UPS, FedEx, USPS, etc.). The documents will be processed and returned in the provided return mailer within 5 to 7 business days. Missing information/missing fees or improperly notarized/issued documents will result in documents being returned for correction. Rejection reason/s will be included with documents. Prior notice of rejection is not provided.
All documents must meet the requirements for authentication when you arrive. Please carefully review the requirements and reasons for rejection. If there are any issues with the documents, they will not be processed. Another appointment will need to be scheduled or the mail in instructions would need to be followed.
Yes, appointments are offered. Available times are shown on our scheduling link below. Appointment times are limited to individual constituents and should not be scheduled by companies or couriers.
Our office is closed for all federal and state holidays. Weather and emergency closings follow “Virginia State Offices – Richmond area” delays and closing.
Up to 20 documents are accepted per appointment.
Due to limited space, we ask that you limit your party to no more than two individuals.
A valid, government issued ID is required for all adults entering the building.
We are able to process most authentications on the same day as the appointment as long as they are properly notarized/issued. Be sure to carefully read the requirements on this website and verify your documents are correct prior to your appointment time.
If a document is not properly notarized/issued, we will not be able to provide the authentication.
Yes, documents may be mailed to our office for processing.
The general turnaround time for mailed in packages is 7-10 business days from when you send the documents - please plan accordingly. Include a Cover Letter, a self-addressed, prepaid return mailer to return documents, and the required fees. We are only able to check the status of the document after 7-10 days has passed.
Documents submitted without a return envelope and/or postage will be returned by the United States Postal Service regular delivery, without tracking, to the person submitting the documents.
If the return postage exceeds $2 in mailing fees, the Office of the Secretary of the Commonwealth may contact the requestor to obtain postage prior to returning documents.
If you are using FedEx, UPS, USPS Priority, USPS Express Mail, or any other trackable mail carrier, be sure to keep a record of the tracking information both to and from our office so you are able to follow the progress of deliveries.
The Office of the Secretary of the Commonwealth is not responsible for envelopes or packages lost in shipping to and from our office.
Mailing address:
Secretary of the Commonwealth’s Office
Authentication Division
1111 East Broad Street, 1st Floor
Richmond, VA 23219
Be sure to carefully read the requirements on this website and verify your documents are correct prior to submitting documents. If a document is not properly notarized/issued, we will not be able to provide the authentication.
Our office is located in downtown Richmond at 1111 East Broad Street, 1st Floor, Richmond, VA 23219 across from MCV Hospital in the Patrick Henry Building. The public entrance is on the back side of the building.
A valid, government issued ID is required for all adults entering the building.
Please note: We do not have public parking at our building. There are surface lots and parking decks within a several-block range. Be sure to allow enough time to locate parking and walk to our building prior to your appointment time.
Anyone can request an authentication. The requestor does not need to be related to any persons named in the document.
Please include a pre-paid, self-addressed shipping label to have the document(s) returned via regular mail or a courier service.
The Secretary of the Commonwealth’s Office has a scheduled daily pick-up for UPS as well as FedEx Express. If you wish to use “Ground Delivery” for FedEx, once the documents are processed, we will contact FedEx Ground for pick-up.
If you are using FedEx, UPS, USPS Priority, USPS Express Mail, or any other trackable mail carrier, be sure to keep a record of the tracking information both to and from our office so you are able to follow the progress of deliveries.
Documents submitted without a return envelope and/or postage will be returned by the United States Postal Service regular delivery, without tracking, to the person submitting the documents.
If the return postage exceeds $2 in mailing fees, the Office of the Secretary of the Commonwealth may contact the requestor to obtain postage prior to returning documents.
The Office of the Secretary of the Commonwealth is not responsible for envelopes or packages lost in shipping to and from our office.
If more than 10 business days have passed since you mailed your document, you may contact our office to check the status. Please provide the requestor’s name (as listed on the cover letter), the destination country, the date the document was sent, and the tracking information (if any) for your package. Send email requests to notary@governor.virginia.gov
Secretary of the Commonwealth
Secretary of the Commonwealth
Kelly Gee
P.O. Box 1475
Richmond, VA 23218
804-786-2441
Email the Secretariat
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